The following is a guide to the rules and behaviour we expect members and visitors to follow whilst participating in a club run. These rules are intended for the safety of participants and the general public, and to ensure participants arrive to the destination as a group.
Prior to departure:
• All vehicles must be legally registered and roadworthy or applicable permits in place.
• Ensure your vehicle has enough fuel, oil, water well before the run, and is mechanically able to complete the journey. If your car uses excessive fuel, let the Trip Leader know so fuel stop can be planned.
• Arrive well before the departure time. This allows organisers to brief everyone at once and not have to repeat instructions for latecomers.
• When asked to depart, line up behind the Trip Leader as quickly as possible to avoid any lengthy delays to traffic.
• Unless advised otherwise, please ensure you have a meal before you leave home
During the run:
• When in a convoy, we are on display to the public and it is expected that all participants are courteous to all traffic and pedestrians.
• It would be expected that general traffic would at times join or hold up a convoy. It is not essential that all convoy members be strictly together if general traffic has broken the convoy. Provided that members can clearly see and are not excessively behind the next Car in front, members should continue in that lane and not overtake and risk cutting in front of the car you are overtaking.
• Stay aware of the vehicle both in front and behind you. If you find that the vehicles behind you have been split, then slow down or wait safely at any turnoff for those that are following.
• When stopping, move off the road as quickly as possible. Do not stop on the roadway.
• At a fuel stop, please fuel up as quickly as possible. Once you have filled your tank, move your vehicle to allow others quickly through.
In case of difficulties or problems:
• If a vehicle breaks down or you experience any problems requiring you to pull over and stop, stay with your vehicle and contact another member by phone or 2 way if possible
• No more than 2 members should stop to assist. All others should rejoin the convoy.
A car convoy is made up of three parts: (A) Trip Leader (B) Members cars (C) Tail-end
A: Trip Leader
1. The TL must obey speed limits at all times, remembering that the rear of the convoy may be a long way back. Keep at least 5 kph under the speed limit to ensure those at the rear do not get too far back
2. Constantly view mirrors to ensure the convoy is not spacing out too far
3. If a lot of traffic lights are encountered, it may be necessary to pull over somewhere safely to reform
4. A generous use of indicators when changing direction
5. Inform the group prior to departure of the destination and any stops (perhaps a map)
B: Members’ cars
1. Do not pass unless of an emergency
2. Watch the leader for passing (use indicators)
3. Maintain a safe distance from the car in front (1 car length for every 16kph/10mph)
4. Do not let the car in front get out of sight
5. Flash your lights if in trouble
1. Keep visual contact with the Trip Leader (if possible)
2. Use mobiles to contact Trip Leader if necessary
3. Contact Trip Leader if the cars at the rear have to travel too fast to keep up